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GENERAL
STAND INFORMATION
(This
General Stand Information is to be used in conjunction with the
Messe Exhibition Service Folders, which
are available in either English or German.
These Folders will be available for download
in January 2008
and will be mailed to all contracted exhibitors
upon request.
Exhibition Hours
The exhibition will be open to visitors on:
| Tuesday |
June
10 |
9.00
A.M. - 5.30 P.M. |
| Wednesday |
June
11 |
9.00
A.M. - 5.30 P.M. |
| Thursday |
June
12 |
9.00
A.M. - 3.30 P.M. |
BUILD UP / CONSTRUCTION PERIOD
Build Up (Construction
of exhibits)
Sunday June 08
8.00 A.M. - 6.00 P.M. - Monday May
09 8.00 A.M. - 6.00
P.M.
All crates, pallets and packing materials must be removed by 4.00pm
on Monday 09 June so that aisles can be carpeted and the halls
cleaned prior to the exhibition opening. Please note that items too
large or heavy to be easily carried may not be brought into the hall
during public open hours.
Hall Access during the build up period: The heavy freight
entrance for trucks, lorries and cars is on Jaffestrasse / Harbigstrasse
- GATE 25. Exhibitor staff traveling by taxi, on foot or by public
transportation should arrive through the main reception area.
Click Here
for details and maps.
Exhibitors/Contractors wishing to arrange early
delivery of machines and a longer build up period for very large, or
complicated stands will only be allowed entry if
Advanced
Construction Forms have submitted and all payments made in advance.
Compressed Air
Order your compressed air requirements from the Messe Exhibition Service
Manual. Please enclose a sketch showing where the fittings should be
installed. If your stand design is complex, you should ensure that your
contractor discusses your requirements with the Messe. Compressed air
will be turned on one hour before the opening of the show until
immediately after closing. Requests for changes that arise during
build-up should be channeled through MB Capital Service GmbH.
NB: Compressed air installations on the stand must only be
carried out by the Official Contractor to the exhibition. The compressed
air installation on your stand must be according to the current edition
of the Rules and Regulations laid down by the Local Authority and the
venue.
Crate, Pallets and Box
Storage
Inflammable materials, particularly paper and packaging materials may
not be stored in the hall. Please have your contractors remove packing
materials after delivery of exhibits. All skids, crates and packing
materials must be removed from the exhibition floor by 4:00pm on Monday
June 09 so that aisles can be carpeted and the halls cleaned prior to
the exhibition opening.
Deliveries –
Freight and Small Package
Small packages may be delivered to U. Rieck & Sohne K/G
click here
for contact details) and they will be delivered during build-up.
Packages should be clearly marked as follows:
NAME
EXHIBITING COMPANY NAME
STAND NUMBER
CWIEME Berlin 2008
HALL NUMBER “xx”
U. Rieck & Söhne Fair - Logistics
Osdorfer Ring 5 - 11
14979 Großbeeren
GERMANY
The Organiser will not accept financial liability
for such items.
Electricity – Light and Power Connections
Available power connections consist of AC 220 volt, 50 cycles single
phase as well as AC 3 x 380 volt, neutral conductor and earthed
conductor. Total voltage of all appliances (including lamps, motors,
equipment) should be indicated, to permit calculations to establish the
correct dimensions for supply leads. Main connections will be installed
by Messe Berlin authorized contractors and a charge will be made.
Electrical Requirements – Shell
Scheme
One Spotlight is provided for every 4 sq mtrs. where the shell scheme
option has been purchased. The voltage is 220 and the power loading is
up to 1.5k Watts. Please order your additional power requirements using
the form in the Messe Exhibition Service Manual. Please enclose a sketch
showing where the extra fittings should be installed. Stand power will
be turned on one hour before the opening of the show until immediately
after closing. Requests for changes that arise during build-up should be
channeled through MB Capital Service GmbH.
NB: Lighting and other electrical installations on the stand must
only be carried out by the official Electrical Contractor to the
exhibition. The electrical installation on your stand must be according
to the current edition of the Rules and Regulations laid down by the
Local Authority and the venue.
Exhibition Catalogues
Each visitor and exhibitor will receive an official catalogue free of
charge. Contracted Exhibitors are each given a free 50 word entry in the
Exhibition Catalogue. Data can only be accepted by E-mail,
Click here
for more information. Please take special note of the deadlines.
Exhibition Hall Cleaning
The aisles will be cleaned daily before the show opens. Where exhibitors
have purchased the shell scheme package, stand floors will be cleaned
prior to the opening day. THIS WILL NOT INCLUDE PACKING MATERIALS,
PALLETS, ETC. Packing Materials must be placed
in the original crates.The staff do not clean displays or
furniture.
Exhibitor / Contractor Passes
Exhibitor name badges, issued by the Organiser, will also act as a pass.
They must be requested in advance from our UK Office,
Click Here for details and order form. On the
final day, contractors and exhibitor’s removal staff will not be allowed
into the exhibition until the close of the show.
Exhibitor Registered Name Sign
German law requires that the registered name and address of each
exhibitor is shown on the stand. The full address of the exhibitor (and
if applicable, the branch office responsible for the participation) must
be clearly displayed in adequately sized letters on all stands. (Company
name, full address, including city, street, and building number).
Fascia - Company Name Board – Shell Scheme
These are provided free of charge to each exhibitor ordering Shell
Scheme.
Click Here
for details and order form. Custom name signs with company logo
are available. Contact MB Capital Service GmbH direct.
Fascia / Company Name
Board - Shell Scheme and Free Build Stands
ALL Fascia / Company Name Boards MUST display the Stand Number
clearly. The final stand number will be confirmed to exhibitors via the
USA office.
Fixing Display Materials to
Stand / Booth Walls – Shell Scheme
Stand walls are finished in white board. Display materials and exhibits
up to the weight of 1KG may be fixed using hook and loop Velcro dots.
Nothing may be fixed to the stand with screws, nails or glue. Special
tape can be obtained from MB Capital Service GmbH.
Floor
The hall has a wood and concrete floor that will be covered with carpet.
Shell scheme stands are also carpeted. (Free build stands are not
supplied with carpet.)
Flowers
Flowers and plants are available. Order forms are in the Messe
Exhibition Service Manual.
PLEASE NOTE: Plastic flowers/plants are not allowed to be
displayed due to fire regulations!
Freight Forwarding
The officially appointed freight forwarding agent is
U.
Rieck & Sohne Fair - Logistics
Osdorfer Ring 5 - 11, 14979 Großbeeren, Germany.
Tel: +49 (0) 3030 23171, Fax: +49 (0) 3030 16715.
Contact: Mr. Michael Zander - e-mail:
mzander@b.rieck-logistik.de.
This company will accept your freight deliveries, bring them to your
stand, remove and store packing cases, etc., return said cases/pallets
to the exhibition after the show closes, and make arrangements to have
your exhibit/display shipped backed to your company.
Our secondary Freight company for CWIEME Berlin is
Schenker Deutschland AG
Servicegebäude Süd / Tor 25, Jafféstrasse 2, 14055 Berlin, Germany
Tel.: ++49 30 34965-420, Fax: ++49 30 34965-429
Contact: Franziska Baum -
E-Mail:
franziska.baum@schenker.com
or Patrick Thierling - E-Mail:
patrick.thierling@schenker.com
Action List:
- freight
forwarding; - customs
clearance and insurance cover; - temporary
storage; - handling
of stand building materials, exhibits and brochures; - timely
delivery to exhibition site and stand; - forklift,
crane and workers assistance; - intermediate
storage and handling of your empties and exhibits.
Click Here for Order
Schenker Freight Forms
GBH Exhibition Forwarding Ltd
Sheffield, GB
Tel: +44 (0)114 2690641
Fax: +44 (0)114
2693624
email:
mark@gbhforwarding.com
Internet:
www.gbhforwarding.com
Recommended UK freight forwarder
Furniture
Exhibitors may provide their own furniture. We suggest that you rent
furniture from a specialist company. The advantages are that the
furniture is delivered, clean and ready to use to your stand. Furniture
order forms are in the Messe Exhibition Service Manual.
Empty rented cabinets and display counters as soon as possible after the
exhibition ends on the last day. These items are usually removed from
the exhibition hall very quickly following the close of the exhibition.
Garbage Disposal
Germany has strict environmental laws that directly affect you. To
comply with these laws you need to order refuse disposal before, during
and after the event.
In the Messe Berlin Handbook you will find the following forms which
MUST be completed:
1) Declaration of Waste Disposal
2) Waste Disposal - Construction & Dismantling
3) Waste Disposal - Duration of the Event
YOU WILL SEE THAT YOU CAN ORDER SUITABLE WASTE DISPOSAL CONTAINERS AND
SACKS FOR A VARIETY OF WASTE ON THESE FORMS - the prices of these
include collection/disposal. For the collection/disposal of waste during
the exhibition the filled sacks should be sealed and placed in front of
the stand.
NOTE - cleaners will only empty waste paper baskets.
If using contractors insist that your contractor clears his refuse (in
accordance with the German laws on the environment) before leaving.
Stands must be left clean and tidy - exhibitors will be charged for
any cleaning which has to be carried out by Messe Berlin after the
event. Waste left on stands will be charged EUR 115 per cubic metre by
Messe Berlin.
Wrong
Correct
IT IS THE
RESPONSIBILITY OF EXHIBITORS TO DISPOSE OF ALL PACKING MATERIALS AND
OTHER GARBAGE PRIOR TO AND AFTER THE EXHIBITION. EXHIBITORS WILL BE
INVOICED FOR ANY GARBAGE NOT DISPOSED OF.
Hotel Accommodation
Click Here
for a list of hotels and travel information:
Insurance
While we take every precaution to protect your
property during the exhibition, we are not responsible for any loss or
damage. We strongly advise that you insure your property against loss,
though this is entirely optional. You should include rented equipment
and furniture, for which you are liable. You are also responsible for
any legal liability in respect of injury or damage to property belonging
to third parties. You may further wish to protect your expenditures
against Abandonment and Cancellation or Curtailment of the event due to
circumstances beyond our control.
Large And Heavy Exhibits
Please supply details of any such exhibits which will have a floor
loading greater than 1000kg/square metre. The Messe must authorise such
exhibits.
Polystyrene
Due to fire risks, polythene and polystyrene items are NOT permitted.
This specifically applies to plastic artificial flowers. The only
exception is where a complete coating of plaster of paris 5mm thick is
applied.
Presentation Elements (Display
Cases, Etc.)
Presentation elements are items such as display cases, counters and
furniture other than tables and chairs. These items are available from
info@mb-capital-services.de
(see Messe Exhibition Services Folder) and
match the shell scheme construction.
Stand Construction Heights
There is a ceiling height restriction of 8.5
meters in the main area of the halls and a restriction of 8 meters for
stands located in areas with hall support pillars in
Halls 1.2 and 2.2, and 6.5 meters
in the main area of the hall and a restriction of 5 meters for stands
located in areas with hall support pillars in Hall
1.1 and 2.1. However, if any items exceed the height of the standard
walls (2.5 meters) agreement must be sought from the neighboring stand
and plans of the stand must be submitted to our USA office in advance
for authorisation. If applicable, exhibitors MUST send two sets of
constructional plans to our USA Office. The plans must arrive by
15th March so we can get approval from
the venue and local authority. This does not apply to lightweight
displays within the shell scheme. Stands may not be closed on any side
that faces areas accessible to the public. The stands and mode of presentation of the exhibits must be of a
kind that has a direct appeal to the potential customer.
Stand Dimensions – Shell Scheme
The shell has an anodised aluminium frame with white infill panels.
Shell scheme stands are provided with the following:-
Floor Space
White stand wall elements
White facia Nameboard with company name
and stand number with standard black lettering.
Floor covering - carpeting.
Lighting elements - 1 spotlight per four square meters.
Stand height = 2500mm
The usable width between opposite walls is about 40mm less than the
published stand width. i.e. a 3 sqm stand has
about 2.96 sqm of usable space. The frame
protrudes slightly from the face of the panel. Where a stand is at the
end of a row, the end side will be built without a wall and with a
fascia board overhead.
Stand Modifications – Shell
Scheme
You may wish to alter the design of your stand from that provided. Extra
panels, lockable closets, doors, shelves etc. can be ordered form in the
Messe Exhibition Service Manual.
Stand Staff / Translators
Temporary staff, Hostess and Translation service are available. Order
form in the Messe Exhibition Service Folder
Suspended Constructions
Approval must be obtained for all constructions suspended from the
ceilings of the Halls, or from ceiling constructions, which must comply
with DIN 1142. Any such work is the responsibility of Langhammer & Vogt,
Gewerbegebiet Rosengarten, D-14641 Wansdorf, Tel: +49 30385786 Fax: +49
3029216 – Exhibition Grounds: Tel: +49 030 3015595, Fax: +49 030
3029216. No outside persons are permitted access to any sections of the
false ceiling.
Telephones / Telecommunications
Telephones, Fax machines and internet lines will be installed and
connected by Capital Services, who will also collect call charges and
installation costs directly from the exhibitor. Order form in the Messe
Exhibition Service Manual.
DURING THE EXHIBITION
Business Centre
Exhibitors and visitors have access to the Messe Berlin Business Centre
which offers all the latest office equipment. Exhibitors/visitors can
photocopy, print, save files on floppy disk, CD or USB-Flash Drive, make
telephone calls, fax, send e-mails, process documents. The Centre also
has analog, ISDN / LAN Internet access, and exhibitors/visitors are able
to plug in their own laptops. A German and English secretarial service
is also available. The Business Centre is located in Hall 7 near the
South Entrance. The Centre is opens two days prior to the exhibition and
is open for the duration. The opening hours are 08.00 hrs -
18.00 hrs. NOTE: There is a charge for all services, payable at the
Centre.
Canvassing Prohibition
The exhibitor may distribute leaflets and carrier bags etc. only from
his own stand. This may not be carried out in the aisles or in the areas
at the entrance to the exhibition without the
managements permission. Canvassing of visitors may only be
carried out on the contracted exhibitor’s stand. Canvassing by
non-exhibitors is expressly forbidden and we request that exhibitors
notify the organizers so that offenders may be removed from the
exhibition site.
Catering Information
Snacks, coffee, tea and alcoholic drinks will be on sale at the
restaurants within the exhibition halls. It is not permissible to bring
any food or drink into the exhibition from outside of the complex. This
particularly applies to stand catering. Foods and drinks for use on the
exhibition stands must be ordered through Messe und Funkturm -
Gastronomie GmbH, Management: Kempinski Congress GmbH, Messedamm 22,
D-14055 Berlin Tel: +49 (0) 30 3038 2901/02, Fax: +49 (0) 30 3038
1998/3915
Equipment Demonstrations and
Noise Level
The use of microphones and audio equipment is permitted, but the volume
must not be such as to cause any annoyance to other exhibitors. Noise
should not exceed a level of 75 dBA on the boundaries of the stand. The
Organisers reserve the right to prohibit their use if, in the
Organiser’s opinion, any annoyance is being caused. The Organiser’s
decision is final. Every effort should be made to avoid excessive noise.
Germany has very strict environmental protection laws. In particular,
noisy activities such as hammering, driving fork lift trucks, sawing
etc. should be avoided on Sunday and after 6.00 P.M. on working days.
Maintenance – After Hours Working on your
Stand
Exhibitors who wish to carry out maintenance work on their stand after
the exhibition closes must inform the Organisers by 4.00 P.M. on the
same day. This is to enable arrangements for power, lighting and
security to be made.
Photographic Services
You can take photographs of only your own stand or you may employ a
photographer to do so on your behalf. Order form in the Messe Exhibition
Service Manual. Photography of other stands and
exhibitors display is absolutely forbidden.
Security
Uniformed security staff control entry to the building. Please ensure
that all exhibition personnel wear their badges at all times.
Do not rely upon locked cabinets on your stand over night for secure
storage of valuable items. A guarded secure room is available for
storing valuable items overnight. This room is available free of charge
to Exhibitors. Items should be brought to the cloak
room in the South Entrance at the close of the
exhibition each day (includes the last day of set up)
and picked prior to the opening. Please
click here
for further details.
Please also ensure that you have taken out adequate insurance cover.
Smoking & Naked Lights
Smoking is only permitted in specially marked areas. Special application
must be made if flame or naked lights are to be used for cooking,
heating or other operating purposes.
Stand Cleaning
Shell scheme stands will be cleaned daily. Exhibitors who have not
purchased the shell scheme option should make their own cleaning
arrangements. Order form in the Messe Exhibition Service Manual covers
all cleaning services, including daily cleaning of exhibits, vacuuming
and cleaning prior to the event.
BREAK DOWN /
DISMANTLING PERIOD
Dilapidation
The Messe require any damage to the venue walls, pillars, carpet, stands
or any part of the premises to be made good at the exhibitor’s expense.
Dismantling Of Exhibits (Breakdown)
The exhibition ends at 3.30 P.M on the final day. You must not
dismantle your stand until after this time. No exhibits will be
allowed out of the hall until 4.00 P.M. Exhibitors will not be allowed
to take fittings, equipment etc. out of the building before breakdown
without authorization in writing from the organisers.
Please do not leave valuable property unattended during the breakdown
of the exhibition:
Thursday June 12 4.00 P.M. - 10.00 P.M.
Friday June 13 8.00 A.M. - 5.00 P.M.
You can bring your vehicle to the service doors at the sides of the
building. There will a deposit required to enter the service area. (See
maps section)
Exhibitors/Contractors wishing to arrange to an
extension of the dismantling period should you require extra days may do
so if
Prolonged Dismantling Forms have submitted and all payments made in
advance.
YOU WILL BE CHARGED FOR DISPOSAL OF ANY REFUSE OF ANY KIND LEFT IN OR ON
YOUR STAND/AREA.
Security Of Your Property
Stand breakdown starts at 4.00 P.M. on Thursday. The first hour is
always extremely hectic. Please keep a careful watch on your property at
this time. Thefts (and legitimate mistakes) can very easily occur.
The Messe offers personnel to provide stand security cover and for
receptions and other events. Order form in the Messe Exhibition Service
Manual.
Troubleshooting
If an exhibitor has a problem during any phase of the Exhibition that
cannot be satisfactorily resolved by the appropriate service contractor,
the exhibitor should come to the Organizer’s Office for assistance.
Vehicle Access
Click here
for details.
If
you have any questions or need assistance, please do not hesitate to
contact us.
Coil
Winding, Insulation & Electrical Manufacturing Exhibitions
UK
Office:
e-mail:
cwiemeuk@coilwindingexpo.com
USA Office: e-mail:
cwiemeusa@coilwindingexpo.com
Charity “Berliner Tafel”
“PLEASE HELP US TO HELP OTHERS”
Dear Exhibitor,
Once the exhibition closes, do you have surplus soft drinks and/or food?
The Charity “Berliner Tafel” (“Berlin Table”) supplies food and drink to
the homeless and other needy people in the Berlin area, and would be
grateful for your donation. If you can help, please bring your donation
to the reception area any time, but please no later than 5 pm on
Thursday 12 June, when the donations will be collected by the charity.
Many thanks in advance for your help.
The Exhibition Organisers.
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